Let guests register themselves before they walk through the door
Best Guest sends guests a secure link to their check-in form. They fill in their name, address, date of birth, nationality, ID number, and signature — you just review the finished data.
How It Works
From confirmed booking to a completed form in your dashboard.
Booking creates the form
As soon as a reservation comes in, Best Guest automatically generates a check-in link for the guest.
Guest fills in their details
The guest — or each co-traveler individually — fills in personal details, address, and purpose of stay on mobile or desktop.
Digital signature
The form closes with a signature — finger, mouse, or touchscreen — saved as part of the record.
Done before arrival
You see complete, validated data in your dashboard before the guest ever reaches the front door.
What's Included
Everything a guest provides on the form:
- Name, address, and date of birth
- Nationality and travel document details
- Arrival date, departure date, and purpose of travel
- Digital signature
Benefits
No paper forms
No more handwriting forms or deciphering illegible handwriting.
Privacy between co-travelers
Each guest can only see and submit their own information, even when traveling as a group.
Higher completion rates
Guests complete the form calmly in advance, so nothing is missing on arrival day.
Related Features
These features work closely together.
QR Check-in at the Door
Put one QR poster by the entrance and guests register themselves before they even step inside.
Learn moreDigital Signatures & GDPR Audit Trail
Every check-in ends with a digital signature and a complete audit trail for any future inspection.
Learn moreFrequently Asked Questions
How do guests receive the check-in form?
Automatically by email or SMS once a reservation is confirmed through a booking channel or PMS integration — guests fill it in on their phone before arrival, no front desk required.
What information does the form collect?
Full name, date of birth, nationality, ID number, and address — everything required for the Foreign Police and the accommodation register, validated as the guest types.
What happens if a guest doesn't complete the form before arrival?
You can still complete it manually or send a reminder. Best Guest flags incomplete reservations so nothing slips through before check-in.